Canvas and Media Library (Panopto) content archival procedures were developed in alignment with Brown University's records retention schedule and accreditation requirements. Digital course sites are maintained (intact) in their original format for 6 years. Canvas course sites and their coordinating Media Library (Panopto) content for an academic year will be retained on active servers for 6 years from the academic year end + 6 months from the conclusion of the archived academic year. At that time, content will be removed from our servers and will not be recoverable. (Example: Courses taught during Academic Year 2017-2018 will be removed December 2024.)
Instructors who wish to retain copies of their content from previously offered courses will need to download copies of their content and store it on their local computer or personal storage device. Below you will find information for downloading copies of your course content from Canvas and Media Library - please make sure that you download all materials you want to keep as once the content is removed from Brown University servers it will not be recoverable.
How to Export and Download Canvas Content
Canvas course content (which does not include Media Library content or content from other 3rd party tools) can be exported as a Canvas Course export package which is a single file (an IMSCC ZIP file) that can be stored on your local computer or personal storage device. The resulting file can be opened by programs that support Common Cartridge files or they can be imported into another Canvas site (preferably new/empty) at any time. Export packages can be imported into as many Canvas course sites as needed as long as you retain the original export package file.
If you have any problems exporting your course content, you can contact [email protected] or schedule a consultation with a member of the learning technologies team.
How To Reuse Your Canvas Course Export Package
For those who want to review their exported content but are not teaching at Brown in the near future, you can request a free Canvas account and import the content into a free Canvas course shell.
How to Export and Download Media Library (Panopto) Content
Instructors can go to the Media Library in their course to download individual instructor-uploaded video files to their local computer or personal storage device. Videos will be downloaded in mp4 format. (Download times will vary based on video size and length.)
Need Additional Help?
- If you need assistance with this process or with bulk downloading videos, please contact [email protected].
- For help with Canvas, please contact [email protected]
To discuss strategies for implementing Canvas and DLD approved integrated learning tools into your course, please contact [email protected]