What happens at the end of the semester?
Your course will be concluded 2-3 weeks after the end of finals period. This means the content will be in an archival state. You will maintain full read/edit access to the site for 6 years per Brown's records retention policy and students will have view-only access to your course content for up to 5 years.
How does this affect your Canvas courses?
Your course and its contents will remain intact. You will be able to copy from a concluded course into new course sites.
What will you be able to do as the instructor?
You will have full read and edit capabilities. All content (i.e. pages, files, assignments, etc.) will remain editable to you even though the course is concluded.
What do you need to do as the instructor?
Courses will be concluded automatically 2-3 weeks after the end of finals period. No action is required on your part; however, we suggest further limiting student access to your course content (see steps below).
Can instructors change when a course is concluded?
No, courses will follow Brown's set "Term" dates. Courses are available through the end of the term plus 2-3 weeks grace period. You can see the actual term dates by going to the Settings are of your Canvas course and looking at the dates.
What if I have a student with an incomplete grade?
If you have a student with an incomplete grade for your course, you will need to contact DLD ([email protected]) and request a limited time extension to allow individual students to have access to the Canvas course site beyond the grace period. As part of your request, please include the name and URL for the course, the student(s) name and Brown email address, and the start date and end date of the additional window of access you want the student to have.
Keep in mind, if you have used Assign To dates on your assignments and activities to control access, you will need to set new Assign To dates for your incomplete students to ensure that they are able to submit and (if desired) are not marked as submitting late.
Extension requests must be emailed directly to DLD by the instructor of record or a member of the Dean of the College’s Academic Advising team from their Brown email account. Emalis from TAs or students are not considered valid requests.
Managing student access to your course content:
Unpublish draft state content (assignments and quizzes with no submissions, pages, modules, discussions, etc.)
Hide, Lock, Remove Files
Lock Assignments and Assessments
Remove copyright material
How does this affect enrolled students?
Students will maintain some access to content within your course. Your course will be removed from the active list of courses in the Global Navigation menu's Courses tab and archived under "past enrollments". If you allow it, students will maintain access up to 5 years maximum if they are still an actively enrolled student. Alumni students will lose access after they graduate.
Students will have read access and some editing access to your course content:
Need Additional Help?
- For help with Canvas, please contact [email protected]
To discuss strategies for implementing Canvas and DLD approved integrated learning tools into your course, please contact [email protected]
How long will I have access to my Canvas course sites after the semester ends?
Each semester has a short (2-3 week) grace period during which your instructor can review and grade student submissions. If your instructor asks that you do so, you may also continue to submit work to the Canvas site during this period.
After the grace period concludes, your instructor can choose whether or not to allow you continued read-only access to the course after it concludes up to a maximum 5 years or when you graduate (whichever comes first).
Courses that are in a read-only state will no longer appear on your Canvas dashboard page, but can be accessed by clicking the “Courses” button in the left side global navigation bar and selecting “All Courses”.
Please note that your continued access to Canvas course sites after the semester concludes is not guaranteed. Instructors may choose at any time to remove read-only access to their content.
What if I have an incomplete grade?
If you have an incomplete grade for a course, you will need to work with the instructor to set up accommodations to complete the course work. If desired, the instructor may contact DLD ([email protected]) and request a limited time extension to allow individual students to have access to the Canvas course site beyond the grace period.
Extension requests must be emailed directly to DLD by the instructor of record or a member of the Dean of the College’s Academic Advising team.
Will I have access to Canvas after I graduate?
As part of the OIT process of transitioning your account from active student to alumni, you will lose access to the Canvas system (please review the details of these changes in the OIT help article Student: Changes to Your Access After Degree Completion). We recommend that students who wish to retain copies of their submissions and/or course content download these materials well in advance of graduation as your access may be removed at any time after final grades are submitted.
Need Additional Help?
Click the Help button in Canvas to connect with 24/7 Canvas support by phone or chat
For help with Canvas, please contact [email protected]
To discuss strategies for implementing Canvas and DLD approved integrated learning tools into your course, please contact [email protected]